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Working guidelines for branch secretaries

Some branches have more than one secretary, as duties can be sub-divided for example committee, membership, minutes, publicity or events.

Secretarial duties to be covered are:

Committee support

  • prepare agendas for the branch committee and the AGM (see pro formas section for a model branch committee meeting agenda)
  • record minutes of committee meetings, and keep them on file
  • give the secretary's report at committee meetings
  • write correspondence arising from committee meetings and keep copies
  • at least annually, send a copy of the Branch Information Form, AGM report, branch programme and committee membership details to central office

​Communications

  • act as a central point for communication with other branch officers, committee members, and branch members
  • liaise with the regional representative
  • keep supplies of Early Education flyers for membership, publlications, etc and sample copies of Early Education publications and resources, to display at meetings

Events and promotion

  • arrange the branch programme in conjunction with the committee. Fees should be arranged at the time of booking speakers.
  • ensure that branch programmes and events flyers are sent to central office for promotion to members and non-member contacts for the branch
  • ensure the information on the branch's webpage is up to date and includes a brief description of the branch, a list of officers and at least one email or phone contact, and a list of all recent and upcoming branch events
  • liaise with central office regarding membership lists